Virtual Assistant

Tax guide for Canadian virtual assistants and remote administrative professionals

Allowable Expenses

  • Home office — Proportional share of rent, utilities, internet
  • Software subscriptions — Google Workspace, Microsoft 365, project management tools
  • Phone & internet — Business proportion of monthly phone and broadband
  • Computer equipment — Laptop (CCA Class 50), headset, webcam
  • VA training & certifications — Online VA courses, business administration certifications
  • Task & collaboration tools — Notion, ClickUp, Trello, or Slack subscriptions for managing client projects

Tax Tips

  • Your home office is typically your primary workspace — claim the full proportional share of home costs
  • Track all software subscriptions used for client work — every SaaS tool is deductible
  • If you invoice in a foreign currency, convert to CAD on the invoice date and keep exchange rate records
  • A high-quality headset and webcam are essential business tools — deduct via CCA or as expenses under C$500

Frequently Asked Questions

Can a Canadian virtual assistant claim their home office?

Yes — your home is your primary place of business as a VA. You can deduct a proportional share of rent or mortgage interest, utilities, internet, and home insurance based on the percentage of your home used as your workspace.

Related Professions

  • Management Consultant
  • Social Media Manager